Toy Library Co-ordinator - Role Vacancy




Seeking a part-time job with purpose, fun and great community connections? Carnegie Toy Library is looking for a new coordinator to keep this vital community hub vibrant and valuable for local families.


Carnegie Toy Library is a not-for-profit community organisation that has been lending toys to local families for more than 30 years. Families pay an annual membership fee to access thousands of toys for children 0-6 years old.


The coordinator is a central role within the toy library, managing open borrowing sessions and acting as the link between members and the committee of management. We are seeking a coordinator who will work with the committee as the reliable and friendly ‘face’ of the toy library, forming strong relationships with the committee and members to ensure the toy library remains a positive and high-quality community service for families.


The successful applicant will have strong communication, organisational and personal skills, as well as the ability to work well independently.


Commencement date for the role is Wednesday Nov 2nd


To apply for the position please email your CV and cover letter through to hello@carnegietoylibrary.com


Applications close on Friday October 7th 2022. Please note, only successful applications will be contacted.



For more information, please see the position description below.


 

Background Information


Carnegie Toy Library Incorporated (CTL, previously Caulfield Community Toy Library) is a not-for-profit community organisation that has been lending toys to local families for more than 30 years and is a member of Toy Libraries Australia. CTL is an incorporated association managed by a Committee of Management (CoM), elected at the CTL’s annual General Meeting. All committee members are volunteers from the CTL membership. At present, the CTL has approximately 240 member families. The toy library is open three times a week for members to borrow and return toys. Revenue is derived from membership fees, fundraising events and grants. All activities including the Toy Library’s open hours are dependent on members’ and volunteers’ active involvement. The committee is entrusted to manage this resource on behalf of the broader membership.


The Toy Library Coordinator is pivotal to the organisation of the toy library, providing continuity and overview, and supporting the Committee of Management. Over the past 5 years Carnegie Toy Library has been reenergised with significant additions to the toy collection as well as upgrades to the standalone building. We are seeking a coordinator who will work with the committee as the reliable and friendly ‘face’ of the toy library. The Toy Library Coordinator is instrumental in providing a quality service to our members and thereby increasing the opportunity to attract new members.



 


Position responsibilities


To manage the day-to-day operations of the Carnegie Toy Library including:

  • Manage borrowing sessions (3 each week), loaning and return of toys

  • Supervision and support of the library’s volunteers performing duties for the library

  • Ensuring the library is tidy before and after open sessions

  • Be Actively hands on with toy cataloguing and toy maintenance throughout open sessions

  • Creating a welcoming atmosphere during borrowing sessions for members of the toy library

  • Encouraging members to complete their volunteer duties at the Toy Library

  • Keeping accurate and accessible administrative records


Volunteer induction, supervision & coordination

  • Work with the duty roster co-ordinator to ensure members fulfil duty obligations and ensure full coverage of opening hours

  • Assume responsibility for opening/closing of Toy Library and general upkeep

  • Train and supervise volunteers and coordinate tasks required during duty

  • Ensure a safe working environment for members and volunteers


Manage Toy Library borrowing sessions

  • Open and close the Toy Library at each session including room set up, pack up, cleaning

  • Operate the Toy Library borrowing system

  • Manage monetary transactions related to new memberships, renewals, fines and party packs

  • Manage and maintain the displays of toys within the toy library

  • Manage party pack borrowing and returns

  • Create a friendly and welcoming environment


Administration

  • Maintain toy maintenance by cataloguing toys

  • Undertake analysis of membership database and toy collection and where necessary, make recommendations for action

  • Be knowledgeable about the toys in the collection and assist the CoM to make purchasing decisions

  • Assist with annual stock takes and stock counts

  • Cash handling and reconciliations


Assistance to members

  • Discuss the benefits of membership with potential members

  • Provide advice to members on appropriate toy selection

  • Induct and enrol new members

  • Educate new and existing members to become responsible borrowers


Working Hours


The toy library is open for approximately 48 weeks of the year (closed from mid-December until mid-January) three times a week on a Wednesday evening, Friday and Saturday mornings. It is closed on public holidays.


Hours are three shifts per week for a total of 9 hours:


Wednesday 6.30pm-9.30pm

Friday 10am-1pm

Saturday 10am-1pm


Key selection criteria


Essential

  1. Excellent communication and interpersonal skills

  2. Strong customer service skills - reliable and punctual with a friendly, personable manner

  3. Highly organised with attention to detail and ability to keep working environment tidy

  4. Excellent administrative skills, particularly related to record keeping

  5. Computer literacy and relevant computer skills including use of databases, MS Word, MS Excel, Google Docs and Drive

  6. Ability to work independently and unsupervised and to work as part of a team with the Committee of Management

  7. Ability to manage, train and encourage volunteers

  8. Understand issues related to cultural diversity

  9. Working with Children Check


Desirable

  1. Knowledge and understanding of childhood development

  2. Understanding of the benefits of play-based learning

  3. Knowledge of developmental play principles and early childhood development


Other Conditions


Employment is conditional upon a satisfactory Police and Working with Children check.

The position is subject to an initial three-month probation.


Wages


The salary is determined in accordance with the Social, Community, Home Care and Disability Services Industry Award. Classification: CDW Level 2.1



 


To apply for the position please email your CV and cover letter through to hello@carnegietoylibrary.com


Applications close on Friday October 7th 2022. Please note, only successful applications will be contacted.